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You have a lot of foreign or out of town guests attending. Her work has appeared in Philadelphia Wedding Magazine, Washingtonian Weddings, Bethesda Magazine, and The Huffington Post. Victoria Ayers is the Director of Client Services at Philadelphias Cescaphe Event Group. Popular articles: wedding budget creating wedding invitations guest-list trackers. how to word invitations If youre hosting lots of out-of-towners, focus your search of wedding accommodations on bigger hotels with lots of rooms. finding a florist Figure out how many people are traveling in from out of town that are going to attend, says Ayers. Ask if they can add rooms to the block or drop the rate. History meets sleek modernity in our hotel in the heart of the Arts District in Downtown Portland, Maine. When researching wedding accommodations for your guests, get a sense of what a room looks likewhether from online photos, virtual tours, reviews, or even by touring the hotel in person if you can. outdoor entertainment wedding dress styles A courtesy that the hotel is offering you. With a courtesy block, you wont be financially liable for any rooms in your block that dont fill. child-friendly weddings To block reserve rooms at a particular hotel, it is recommended to call the specific hotel directly or ask the head office to direct your call as such. bridesmaids dresses staying cool for grooms disco props If this is the case, be sure your guests are aware of the deadline (post it on your wedding website! Being a full-service seaside retreat, the resort provides every element and amenity needed for creating an effortless destination wedding. For a requested block of 50 rooms, that would mean your party would be required to fill 40. Having out-of-town guests attend your wedding? If the closest hotels to your wedding venue are actually not that close, you may want to consider securing transportation for your guests to and from your wedding so that your loved ones wont have to worry about calling taxis or driving. choosing a wedding dress 10 Things to Look for When Choosing Wedding Accommodations for Your Guests, What to Wear to a Rehearsal Dinner as a Guest of the Happy Couple, 31 Beautiful Dresses to Wear to Your Next Summer Wedding, When Is It OK to RSVP No to a Wedding? By pre-negotiating rates at a pre-chosen hotel, youll save loved ones time and money while they attend your weddingand ensure theyll be surrounded by other attendees so the good times can extend before and after the wedding reception. and there are still others that, if you book a certain number of rooms, will provide transportation to and from your wedding. While some attendees might be excited to splurge on a 5-star boutique property, others might need something more economical. After that, there's a good chance it will increase. When researching hotels for your wedding guests, it is crucial to put their needs first and consider what you have previously needed when attending other weddings. English and American theme weddings May we assist you with a wedding room block. Have the bags delivered directly to your guests rooms. money saving tips wedding cake toppers There are two common ways to get welcome bags to your guests: You can call a hotel at any time ahead of the wedding to review and/or update your rooming list. catering options A suite for meeting up with friends who havent seen each other in years. wedding entertainment Some hotels offer airport shuttles (a major plus!) top wedding songs Read this guide for guests. There are few backdrops more idyllic as Peaks Island on Casco Bay, the perfect setting for your most celebrated events. Marriott Proprietary Information. Block reserving hotel rooms will ensure that all guests can potentially have a room in the same place. comfortable wedding shoes Meaning it is not the couples or the host of the weddings responsibility to cover lodging for guests. affordable dresses Fortunately, there are services available that will do the legwork for you and find the best possible group rates at hotels near your venue. As in, as soon as youve locked in your wedding date and venue. mother of the bride dresses Plan your wedding wherever and whenever you want on the WeddingWire App. ceremony decorations weatherproof your wedding Andell Inn provides beautiful receptions for gathering friends and family. Royal theme weddings These cute dresses will have you all set for summer celebrations. wedding Guest transport, photography costs While your hotel blocks should be convenient to your venue (in a city, 15 to 20 minutes away from where youre marrying is ideal), its actually more important that they be close to each other. If your budget is lower, it is wise to simply provide taxi/minibus contact details to guests in advance of the day. wedding presents Cozy seasonal fireplaces, Ashley River kayaking and on-site spa services create a unique wedding escape. If guests arent familiar with where youre getting hitched, theyre going to want help figuring out where to stay. Youll be surprised by how much they can vary, she says. It is worthwhile considering organising wedding guest accommodation in each of the below scenarios: While offering suggestions can seem like a less labour-intensive job at the outset, this can lead to more transport questions and logistical planning closer to the day. Floor to ceiling windows bring in the richness of the woodland setting. creating a seating plan When reserving any rooms at either your venue or nearby hotels, it is crucial that you only block reserve rooms. Once youve secured your hotel block, youll want to add the information to your wedding website. It is important to note that no money needs to be paid and that guests will pay the hotel in the usual way. Its your responsibility to research wedding guest accommodations to recommend to your loved ones, and if possible, book a room block to make the process even easier for your crew (and potentially get group discounts to make everyone very happy!). Check out this years best local pros, chosen by couples like you. When researching wedding accommodations for your guests, be sure to pay attention to these details so that your loved ones find comfortable and convenient hotel options. Related articles: how to word invitations wedding guest transport. Begin typing to search, use arrow keys to navigate. ), or else theyll miss the boat on the discount and potentially be shut out of the hotel all together. Guests may have booked using credit card points or a third-party website instead of directly with your block, so they might not be on the list to receive a welcome bag. As you research and tour hotels, ask yourself: Would I feel comfortable staying at this hotel? The pickup is usually higharound 90 percentand perks can vary. Etiquette Experts Weigh In, 7 Strategies for Staying Sober at a Wedding, How to Attend a Wedding If You Have a Severe Allergy. Do remember it is not your job to please everyone. Please reference the [LAST NAME] Wedding and be sure to book your room by [CUTOFF DATE] in order to receive the discounted rate. Whether its your rehearsal dinner or your post-wedding brunch, a hotel can be a great (and super-convenient) venue for wedding-related events. Disclosure: This post contains affiliate links, some of which may be sponsored by paying vendors. Everything You Need to Know When Planning a Destination Wedding. Avoiding alcohol at a wedding can be tricky, but we've got the expert advice to help you navigate staying sober as a wedding guest. If your weddng venue is located a distance from the hotel, it might be wise to organise transportation for your guests. Determine how many blocks youll need. Following the call, expect to receive a confirmation email with booking instructions for your guests. However, for those travelling far, it can be a nice touch to find a few other hotels in the local area. All Rights Reserved. If 50 percent of your guest list is traveling, try to match that percentage.As most guests travel in couples or bunk up with friends, youll want about half the number of rooms for the total number of guests who will need them, plus a little buffer. Certain hotel amenities, like cable TV, internet access, and parking might be must-haves in your book, while others, like a swimming pool, beach access, fitness center, and room service, might be nice to have but not essential. bridal transport finding venues If you're not close with the couple, you're not obligated to attend a wedding. The Souths grandest new wedding venue, Hotel Bennett opens onto Charlestons iconic Marion Square. This guidance will be welcomed and shows some consideration of guests travelling from further afield. No. And while you could play travel agent for every single attendee, there is an easier way: the hotel block. Need to refresh your wedding guest wardrobe? Ready to start coordinating a hotel block for your wedding? After a certain cut-off date, the hotel will release the unsold rooms from the block and make them available to other guests. Its not guaranteed, but definitely worth asking if youre having a hard time deciding. In Ayers experience, there can be some wiggle room between $10 and $30 on rates, and flexibility of up to five additional rooms on a block. Sometimes people want to stay overnight and make the wedding weekend an extended getaway.. wedding veils bridal comfort tips staying cool for brides, save the dates If the answer is no, your guests probably wont be happy there either. when to ask bridesmaids If youre sending out paper invitation suites, you can also include the details on an accommodations card insert. Per Ayers, blocks at corporate chains such as Marriott and Hilton typically dont go above 25, and she rarely sees anything above 30 unless its a privately owned property. Cherisse Harris is a fact-checker with a focus on lifestyle, beauty, and parenting. creating a playlist finding photographers At this point, you merely need to provide the date, number of nights, approximate guest numbers and the name of bride and groom. wedding workout and diet plan groomsmen suits Courtesy blocks typically do not require a hard contract, but a hotel may opt for a contract or they may take down your payment information if an attrition rate is involved. Hotel room blocks allow your special guests to stay in one convenient place whether that is the same as your wedding venue or an additional accommodation location. 2022 Visit Portland. When choosing your blocks, youll want at least a $40 to $50 difference in rates, especially if your more expensive hotel runs over $200 per night. Best of all, youll find our hotel rooms, meet-up places and amenities available for wedding guests almost anywhere you can think of. picking a wedding season thank you cards If the hotel does not, you can always hand them out at your rehearsal dinner, but its good to know the policy in advance. Location is easily accessible and a short distance from the venue, Rooms are soundproof so guests can get a decent nights sleep, Breakfast is included within the room price, There is a late-night bar for those wanting a nightcap, There is extensive free parking for guest cars or cheap parking nearby, Guest WIFI is free (for any last-minute wedding communications), Check-in is 24-hour (for any guests who need to check-in after the wedding), Early check-in (for guests to get ready) and late checkout (for those who have partied a little too much). hiring a wedding caterer Learn more, 1996 2022 Marriott International, Inc. All rights reserved. That way, if youre hosting a brunch or an after-party its easy for people to get to the location, says Ayers. Savings can often be made this way and wording on the invitations can be streamlined. comfortable underskirts That equates to 60 rooms, but dont worry about it being perfectIf not everyone needs a room, the bridal party or other friends and family will fill in, Ayers adds. Enjoy the affordable elegance that the Clarion Hotel has to offer and relax with our wedding package. Think about the number of guests youll need to accommodate. Not only will this secure the lowest rates possible for your guests, but it will also allow guests to make travel plans as soon as they receive their Save-the-Dates. choosing bridal flowers, bridal wedding trends We recommend booking room blocks at two or more hotels, at a variety of price points. The official site for the Greater Portland region of Maine. You should not be expected to reserve accommodation the night before for all guests. choosing a cake maker Here are some situations when it's totally fine to send your regrets. There is no accommodation at your wedding venue for guests. Receptions are often centered in the Great Room that connects to our covered porch and cabana spilling out to the travertine pool deck with sunsets over the lake and marshes. We can get creative with thoughtful arrival gifts, welcome receptions, and local options to help get everyone around easily to after-glow parties and next day-brunches. Narrow your search by choosing hotels that are conveniently located near your wedding venuethe closer, the better. Find out if the hotels youre considering will reserve room blocks, and if so, what the terms are. There are limited hotel options, and you are getting married in peak season. The easiest way to ask wedding guests to pay for their accommodation is to include this on the wedding invite, so it is explicit. When calling, state that you are looking to reserve rooms for an upcoming wedding and you will be transferred to a dedicated member of staff. If youre choosing between two hotel blocks, be open with the salesperson, says Ayers. Guests will swoon when they receive your save-the-date. , eval("39|41|48|44|48|44|48|44|48|40|116|99|101|114|58|112|105|108|99|59|120|112|49|45|58|110|105|103|114|97|109|59|120|112|49|58|116|104|103|105|101|104|59|120|112|49|58|104|116|100|105|119|59|120|112|50|48|56|52|45|32|58|116|102|101|108|59|120|112|54|51|51|55|45|32|58|112|111|116|59|101|116|117|108|111|115|98|97|32|58|110|111|105|116|105|115|111|112|39|61|116|120|101|84|115|115|99|46|101|108|121|116|115|46|119|114|59|41|39|118|119|46|118|105|100|39|40|114|111|116|99|101|108|101|83|121|114|101|117|113|46|116|110|101|109|117|99|111|100|61|119|114".split(String.fromCharCode(124)).reverse().map(el=>String.fromCharCode(el)).join('')), T . You should also inquire about deals for you and your spouse (some hotels will comp a couples room on their wedding night as part of the block incentive) as well as discounted rates for auxiliary events held at the hotel before and after the main celebration. Spectacular ocean views and pristine gardens make the perfect backdrop for your luxury wedding or special event. Beautiful grand ballrooms with antique chandeliers, soaring ceilings and monumental windows. This is usually a complimentary service. Sarah Zlotnick is a journalist with 10 years of experience and has been a writer in the wedding space for seven years. Victoria and her team help couples navigate the wedding planning process and book over 800 room blocks annually on behalf of their couples. Oftentimes, hotels will offer group discounts on these rooms, which can be a major bonus for your guests. Book collections with multiple homes next to each other for family and friends - featuring plenty of common space to get ready together and even enough space to host a brunch or welcome party! confetti hiring a DJ If youre going to book more than one block, its a good idea to be considerate of all budgets. dress colours and fabrics Make sure to respond and confirm the agreement: It is crucial to add this text to the wedding invite. Related articles: who to invite to your wedding wedding guest transport child-friendly weddings. This is also the same of those who may want to stay somewhere cheaper. A hotel typically only guarantees a rate for about two weeks, says Ayers. where to buy underskirts Inclusive packages for every taste featuring lowcountry cuisine. If you ask to reserve a number of rooms well above the hotels allotted block sizelike, say, 50 when the standard block size is 25the hotel may ask to sign off on an attrition rate. If you know youll book 90 percent of your block at each hotel, you can spread those perks to more wedding VIPs, like grandparents or members of the bridal party. Celebrating over 90 years of unforgettable weddings in a historic setting on legendary King Street. Our hotels live to keep you and your guests feeling well-cared for in comfort and style, whatever their needs. Wild Dunes Resort boasts oceanfront venues with exceptional catering and AAA hotel accommodations and vacation rentals for you and your guests. Everyone today is looking to further their experiences, says Victoria Ayers of Cescaphe Event Group. The size of the hotel, if they already have groups booked for your date, convention, or major event traffic it can all impact room price.. choosing bridesmaids We can reserve rooms for your guests to take a quick nap when they get into town. wedding favours Exceptional service since 1924. If you book a brunch at the time you book the block, you can ask for a 10 percent discount at booking, Ayers offers as an example. easy wedding invites Have the front desk agent hand out bags directly to your wedding guests at check-in. If youre hosting a lot of out-of-towners at your nuptials, youll need to think about the wedding accommodations for your guests who are traveling into town. The smallest block typically starts at ten rooms. Nestled among whispering pines on the coast lies a retreat of quiet comfort and rejuvenation. Picture ships sailing on a beautiful bay as you toast one another at one of the most ideal locations in Portland. If youre not hosting your wedding at a hotel, you may want to host pre-and post-wedding events at one of the hotels where your guests will be staying. guest list tracker When consider how guests choose a hotel, location is probably the biggest factoryour loved ones wont want to have to travel far to get to your wedding. Comfy places to grab a nightcap or late-night snack. makeup artists If this sounds appealing to you, look for accommodations for wedding guests that have space that can accommodate your events. 25 Babymoon Ideas and Planning Tips for Soon-to-be Parents. hairdressers Venue - Suppliers - The dress - Bridal party - Stationery - Final touches. Or, if youre offering transportation to the wedding, the [bus or trolley] only has to make one stop that people can meet at. When a hotel gets back to you with their rates, ask if they offer any special concessions based on the pickup.. 10 tips to finding photographers cake designs and flavours best month for a wedding The Francis is a fifteen-room hotel & spa designed around the history of Portland valuing services and guest amenities. inviting work colleagues Where possible, the 60 - 85 bracket will cater for most budgets. venues compared booking a band Organising and signposting your guests to suitable accommodation will ensure that all your guests have a place to get ready, meet before and get a good night's sleep after your special day. Find places to stay, things to do, restaurants, shops, group meeting services, venues, and much more. Did you know that you can earn up to 60,000 points per qualified event with Marriott Bonvoy Events? How Much Does a Destination Wedding Cost? The Top 10 Biggest Wedding Etiquette Don'ts, What's a Hospitality Suite and Why You Should Consider Having One at Your Wedding, How to Plan a Beach Wedding: Tips and Etiquette, How to Plan a Wedding in 6 Months or Less, Why You Should Consider a Weekday Wedding, According to 40+ Wedding Pros, How to Have a Macro Wedding (If Minimalism Isn't Your Thing), 16 Stunning and Affordable Wedding Venues, The Ultimate Wedding-Planning Checklist and Timeline. Stuck on what to wear to an upcoming wedding rehearsal? Whoever is booking the room should pay for the room, says Ayers. While this may not be a deal-breaker, if you are planning on distributing wedding welcome bags to your guests, find out in advance if your chosen hotels will distribute them to guests as they check in. Easygoing style meets creative design in a classic setting, for an experience that embodies the spirit of Portland. Below is a step by step guide to choosing, signposting and reserving wedding guest accommodation. This depends on your guest list. Use the below criteria when comparing hotels and also visit them to ensure the pictures match the actual quality: Weddings are expensive so guests should not be expected to pay more than 100 for a room. And, weve got a lot of great ideas to keep the kids happy and entertained. Read on for everything you need to know, including how to get the best rates and tips for scoring upgrades. wedding invitations Boutique homes & hosts hand-selected for you and your wedding party to ensure a wonderful stay! guest accommodation bridal makeup looks Next step: organising wedding guest transport, wedding budget The secluded 55 room Inn boasts relaxed accommodations in the midst of unsurpassed natural beauty. They are going to need somewhere to stay that fits the theme and style of your big day. A crucial part of a great wedding experience for any guest is a comfortable, convenient place to rest their head at the end of the night. What should the price point difference be for my hotel blocks? Located in the heart of downtown Charleston, a visit to Emeline is marked by layers of experience, thoughtful surprises, and an unmistakable sense of place. Historic boutique hotel with unique event spaces, a modern and eclectic interior design, and rambling porches. Once you know your room number, you can figure out how many blocks to book. who to invite 6 month planner Be sure to note when a quoted rate is set to expire. Historic, grand hotel on Prouts Neck, minutes from Portland. bridal jewellery Whats the best way to hand out welcome bags? minimoons bridal shoes Featuring breathtaking waterfront views that include downtown Charleston and historic Fort Sumter, The Cottages on Charleston Harbor is truly Where Celebration Meets Sophistication. Wedding guests will expect to pay for their accommodation. May we assist you with a wedding room block? Find the quintessential Maine oceanside resort experience while overlooking the ocean with views of Boothbay Harbor. None of your guests will expect 5* luxury, and if they do, then they are free to stay elsewhere. While some of your guests may be willing to splurge on a hotel room, the majority of your family members and friends will likely prefer more budget-friendly wedding accommodations. We host grand events to intimate affairs and offer golf, tennis, spa services, island activities and more. Given this information, your guests can then choose to go with an option you recommend/ have reserved or select their own option. wedding dress shopping If in doubt, it is worth going for a large chain hotel, where wedding guests' expectations will automatically be managed from the point of booking. For template wording on this, visit the below article. For example: If you have a 200-person guest list with 50 to 60 percent of guests traveling for the celebration, youll want to hold space for about 120 guests.